Terms and conditions
Terms and conditions
Last updated: June 2025
Terms and conditions webshop
Last updated: June 2025
Privacy policy
Last updated: June 2025
Terms and Conditions Danshuis Haarlem
The Qualification Scheme for Dance / Ballet Schools of Dansbelang NBDO. The Dutch version of these conditions is always leading in case of ambiguities.
General
1. These general terms and conditions apply to all agreements and / or activities, regardless of the location where they are performed, of Danshuis Haarlem, hereinafter referred to as dance studio.
2. By signing the registration form, the student fully agrees to these general terms and conditions.
3. Students in the dance studio must adhere to the house rules and follow the instructions of the management and / or the staff of the dance studio.
4. If a lesson of part of the lessons cannot take place due to circumstances, including measures by the government, in another form that must be started, all this at the sole discretion of the Dance Studio, this will remain a fully-fledged performance of a lesson / the lessons as offered by the Dance Studio. This possible change therefore does not entitle you to a refund of the tuition fees. In that case, a lesson / lessons are offered and given in 1 of the 3 following forms: online, partly online / partly physically inside and / outside (hybrid), or entirely physically inside and / outside (real-life ).
Register
1. Registration is done by completely filling in and sending the registration form.
2. By signing the registration form, the student declares to agree to the general terms and conditions.
3. When registering a minor student, a parent or legal representative must sign.
4. Registrations will be processed in order of receipt of payment. If there is place, Danshuis Haarlem will send a confirmation by email, along with a bill for the course fee. Danshuis Haarlem will contact you if it is not yet certain whether the course will continue or if the course is full. If necessary, the student can be placed on a waiting list.
5. Registration is valid for the duration of the season (September to June) and can be entered at any time.
6. If enrolled later in the season, the course fee will be calculated pro rata. If placed after 1 January, the course fee will be charged in one installment until the end of the season.
7. If there is enough space in a course, a trial lesson can be done. This is without obligation. To continue the course, registration within 1 week after the trial lesson is requierd. In case of not register, there is no payment requierd for the trial lesson.
8. The agreement expires at the end of the season. You have to register over again for each season.
9. Cancellation must be submitted in writing or by email and commences on the first day of the next calendar month. The student remains obliged to pay the full course fee for that season at all times.
10. After termination of the agreement, any outstanding installments remain due and must be paid immediately.
Billing and Payment
1. After registration, the student owes the full course fee. Payment of the course fees should preferably be paid by (SEPA) direct debit. When registering for a course, permission for direct debit (SEPA) must be given on the registration form. Otherwise, the course fee must be transferred at least 1 week before the start of the course.
2. Partial payment is possible.
3. With monthly payments, direct debit is mandatory. The course fees are collected at the beginning of each month from the specified account number. The first collection takes place within 1 month after registration.
4. The student must ensure that there is sufficient balance available to collect the course fees. In the event of a reversal, € 5,- administration costs will be charged.
5. The dance studio reserves the right to unilaterally adjust the course fees annually.
6. The dance studio is authorized to deny the student access to the dance studio in the event of non-payment and / or misbehavior. This does not affect the participant's obligation to fulfill the agreement.
7. Invoices are sent digitally, unless otherwise agreed.
Opening hours and timetable
1. The dance studio is open from the first week of September to the last week of June. The dance studio is closed during July and August. If a summer timetable / program is offered during that period, these lessons will fall outside the usual course fees.
2. As long as the threat of the Corona virus remains, the season will start earlier, ie the end of August, and possibly longer, until the beginning or mid-July. The number of classes per season remains the same.
3. Classes will be given according to the timetable as published by the dance studio on its website. The class times can also be found on the timetable, which is available for inspection in the dance studio.
4. The timetable is fixed for the period from September to June. The dance studio reserves the right to change the timetable / teaching hours in the meantime.
5. During regular school holidays and on public holidays there are no classes and the dance studio is closed. If workshops are organized during holidays, these workshops are not covered by course fees.
6. The dance studio reserves the right to close the dance studio with a maximum of 5 days per season (from September to June, excluding public holidays), without refund of course fees.
Cannot attend a class
1. If the student is unable to attend, the student must inform the dance studio. This can be done by telephone or e-mail.
2. Missing a lesson, for whatever reason, never entitles you to a refund of the fee.
3. If the student is unable to attend, this lesson can be made up at another time if possible, in consultation.
Lesson expired / Lesson dropout
1. The dance studio may cancel a lesson if there are good reasons for this, such as too few students, (long-term) illness of the teacher, force majeure, etc.
2. In case of illness or absence of the teacher, the first thing to be looked for is replacement, after which an attempt will be made to reschedule the lesson. If this is not possible, the lesson will be canceled. The student will be informed of this (if available) by telephone or e-mail. Information can also be shared via a Whatsapp group and / or mentioned on the Facebook page and / or website.
3. If class (es) cannot take place due to the illness of the teacher or any other reason on the side of the dance studio, the dance studio will endeavor to offer the student a replacement class. Failure to use this replacement lesson does not lead to a refund of course fees. If no replacement lesson is offered, the student - if more than two lessons are canceled - is entitled to a refund of the course fee, in proportion to the number of lessons that have lapsed.
Risk and liability
1. The dance studio does not accept any liability for damage, loss or theft of the students' belongings.
2. Participation in the lesson is entirely at the student's own risk.
3. The Dance Studio is not liable for injuries sustained during, before or after classes, performances, demonstrations, etc.
4. The course participant is aware that practicing dance entails risks and that he / she takes any (consequential) damage that may arise as a result of the practice at his own risk. The student will also indemnify the dance studio against claims from third parties in this regard.
5. As far as the student knows, there are no medical issues that pose a risk when participating. Also, exercise / sports or certain exercise / sports is not advised against by a (para) medic. Insofar as this is the case, the participant will report this to the teacher.
6. A visit to the dance studio is entirely at your own risk. The (management of the) dance studio is not liable for injury and / or damage of any kind as a result of the stay and / or activities of the student on the grounds of or in the dance studio.
7. Should the Dansstudio be liable for any reason, this liability is limited to the amount that is covered or paid out in the relevant case by the liability insurance of the dance studio, plus the deductible that the dance studio bears under that insurance.
Dress Code
1. The dance studio has specific dress codes.
2. The dance studio invites students to dress appropriately and decently.
3. If the dance studio uses dress codes for certain courses / lessons, these will be published by the dance studio on the website or stated when registering. It will also be indicated by the teacher in class.
4. Students are obliged to follow the dress code. If a student does not comply with the dress code, to be judged by the management or the teacher of the dance studio, the dance studio is entitled to deny the student access to the lesson. Such denial of access does not give rise to a refund of course fees or to termination of the teaching contract.
Film, photo or sound recordings
1. It is not allowed to make film, photo or sound recordings during lessons and / or performances / demonstrations / performances, without the permission of the dance studio.
2. Rights to (teaching) methods, choreographies and other substantive or artistic products developed by the dance studio belong to the dance studio.
3. It is prohibited to use teaching material or choreographies during and / or after any (commercial) use or to transfer them to third parties, unless paragraph 4 of this article applies. In the event of a violation of this prohibition, the (former) student commits to paying a fine of € 1,000 per violation at the dance studio, plus € 500 per day that the violation continues. This does not affect further liability for damage, loss of income, etc. as a result of the violation.
4. The (commercial) use or use of teaching material / choreographies is only permitted with the written permission of the dance studio.
5. In case of violation, access to the dance studio can be denied.
Other
1. It is not allowed to enter the dance hall with shoes that have been worn outside. These shoes should be removed before entering the dance sudio. This also applies to visitors.
2. Participants must ensure that they observe personal hygiene at all times.
3. Damage to property (movable and immovable property) of the dance studio caused by a participant / visitor will be recovered at all times.
4. By signing the registration form, the student agrees to the processing of the personal data for the execution of the agreement.
Legal application
1. These terms and conditions and all agreements entered into by or with Danshuis Haarlem are exclusively governed by Dutch law.
2. By registering, the participant declares to accept the general terms and conditions and the house rules of Danshuis Haarlem.
Additional conditions Talent development
selection group, kids pre-education, pre-education and Semi-Pro class
Registration and placement
1. A pupil may be chosen for the selection group, kids pre-education, pre-education or semi-pro-class after successfully doing an audition.
2. If a student wishes to participate in the Talent development he/she is required to have a medical examination by a physiotherapist and a member of the Talent development.
3. The student may begin after a successful audition. The registration is valid for the entire season, which lasts from September to June.
4. The training consists essentially of a multi-annual program. After each season examines whether the pupil can (and would like to) continue into the next year..
Tariffs
The rates for the Talent development are listed on the website.
Payment Methods
1. Full Payment (directly at registration)
2. Payment in 3 installments
3. payment per month (only possible with direct debit authorization)
Terms and Conditions – Danshuis Haarlem Webshop
Last updated: June 2025
The Dutch version of these conditions is always leading in case of ambiguities.
1. Who are we?
Danshuis Haarlem
Klein Heiligland 84
2011 BN Haarlem
Email: info@danshuishaarlem.nl
KvK-nummer: 34105354
For our ticket sales and webshop we use Stamhoofd:
Codawood BV (Stamhoofd)
https://www.stamhoofd.nl
2. What personal data do we collect?
When ordering tickets and products via Stamhoofd, we process, among other things:
- Name
- Email address
- Phone number (optional)
- Number and type of tickets
- Payment details
- Any comments or preferences
3. Why do we process this data?
We use this data for:
- Processing your order
- Delivering tickets
- Communication about your order or the event
- Handling questions or complaints
- Maintaining our administration
- (If permission) Informing about future events
We do not ship items. All tickets are digital or are registered by name at the door.
4. Stamhoofd as processor
Stamhoofd acts as processor of your data. A processing agreement applies. Stamhoofd complies with the GDPR and ensures secure processing and storage of data within the EU.
View Stamhoofd's privacy policy here:
https://www.stamhoofd.nl/terms/privacy/
5. Who do we share your data with?
We only share your data with:
- Stamhoofd (platform management)
- Our payment provider (such as Mollie)
- The Tax Authorities (if legally required)
No transfer abroad takes place.
6. How long do we store your data?
- Order data: max. 2 years after the event
- Administrative data: 7 years (fiscal retention obligation)
- Newsletter data: until unsubscribe (only with permission)
7. Security of your data
Stamhoofd and we take security measures such as:
- Encrypted connections (HTTPS)
- Secure access to accounts
- No storage of payment data on our servers
8. Your rights
You have the right to:
- Access to your data
- Correction of incorrect data
- Deletion of your data
- Restriction or objection to processing
- Withdrawal of consent
- Submit a complaint to the Dutch Data Protection Authority:
autoriteitpersoonsgegevens.nl
You can contact us via: info@danshuishaarlem.nl
9. Cookies and use of Stamhoofd
Stamhoofd only uses functional and necessary cookies. No tracking cookies are placed without your permission. More information can be found in the cookie policy of Stamhoofd.
10. Changes to this privacy statement
We can adjust this statement. The current version is always available via our webshop or website. In case of important changes, we will actively inform you.
Privacy Policy – Danshuis Haarlem
Last updated: June 2025
The Dutch version of these conditions is always leading in case of ambiguities.
Danshuis Haarlem values the protection of personal data. In this privacy policy, we explain which data we collect, why we collect it, how we secure it, and what your rights are. This policy applies to all services provided by Danshuis Haarlem, including our registration forms, website, and communication.
Contact details
Danshuis Haarlem
Klein Heiligland 84, 2011 EJ Haarlem
www.danshuishaarlem.nl
T: 023 844 5375
E: info@danshuishaarlem.nl
Data Protection Officer: Rob Kievits
Which personal data do we process?
- First and last name
- Date of birth
- Address
- Phone number
- Email address
- Bank account number and account holder's name
- Image or video material (only with consent)
How do we collect data?
- Registration forms (e.g., via Google Forms)
- Email and phone correspondence
- Verbal registration
- Communication with students, parents/guardians, or business contacts
Purpose and legal basis for processing personal data
| Purpose | Legal basis under GDPR |
|---|---|
| Processing registrations and payments | Performance of a contract |
| Sending course information, confirmations, and reminders | Legitimate interest / contract |
| Processing image or video material for educational or promotional purposes | Consent |
| Fulfilling fiscal obligations | Legal obligation |
Use of image material
We request separate consent for the use of image or video material of lessons, performances, or other activities at the time of registration. This material may be used for artistic documentation or for communication purposes (such as on our website or social media).
You may withdraw your consent at any time by emailing info@danshuishaarlem.nl. We will then remove or no longer use the relevant material.
Danshuis Haarlem is not responsible for image or video material created or shared by third parties (such as parents or students).
Access within our organization
Only authorized staff involved in administration, planning, communication, or artistic supervision have access to personal data. This access is limited to what is necessary for their duties.
Automated processing and software use
We do not make decisions based solely on automated processing. We use the following system:
- Google Workspace: for storing data and handling forms. A data processing agreement has been signed with Google. Google processes data preferably within the European Economic Area (EEA), or based on Standard Contractual Clauses (SCCs) when data is transferred outside the EEA.
Retention periods
| Data type | Retention period |
|---|---|
| Contact details | Maximum 1 year after the end of the course relationship |
| Bank details (due to legal obligations) | 7 years |
| Image or video material | Until consent is withdrawn or max. 5 years |
| Email correspondence | Maximum 2 years |
Sharing personal data with third parties
We only share personal data with:
- The Dutch Tax Authority (legal obligation)
- Our accounting firm (administrative processing)
We always sign data processing agreements with our processors. Personal data is never sold or shared with third parties for commercial purposes.
Cookies
Our website uses no cookies or similar technologies. Your visit to our website remains fully anonymous.
Your rights under the GDPR
You have the right to:
- Access your personal data
- Correct or delete your data
- Restrict processing
- Data portability
- Object to processing
- Withdraw your consent
You may contact us via info@danshuishaarlem.nl. We will respond within 30 days.
If you believe we are not handling your data appropriately, you may file a complaint with the Dutch Data Protection Authority.
Changes to this privacy policy
Danshuis Haarlem reserves the right to update this privacy policy. The most current version will always be available at www.danshuishaarlem.nl.
Back